Monitor and manage system sync
Total synced entries
Active users
Active projects
Sep 11, 2026 6:30 PM
Ready for export
Billable time entries
Approved
1,331
Included in exports & Quick Run
In Review
377
Awaiting approval in Teamwork
Needs Changes
182
Requires revision in Teamwork
Not in Workflow
192
No approval status set
Billable (Component 7)
1,488
Exported with Job Component = 7
Non-Billable (Component 5)
594
Exported with Job Component = 5
Sync completed
Sep 11, 2026 6:30 PM
Sync completed
Sep 11, 2026 2:00 PM
Sync completed
Sep 11, 2026 9:00 AM
Sync completed
Sep 10, 2026 6:30 PM
Sync completed
Sep 10, 2026 2:00 PM
Sync completed
Sep 10, 2026 9:00 AM
Sync completed
Sep 9, 2026 6:30 PM
Sync completed
Sep 9, 2026 2:00 PM
Sync completed
Sep 9, 2026 9:00 AM
Sync completed
Sep 8, 2026 6:30 PM
Time Machine now tracks the approval status of every time log synced from Teamwork. This ensures that only properly approved time entries are used for payroll exports, preventing premature or unapproved time from being processed.
Time logs that have been reviewed and approved in Teamwork. These entries are included in all export files and Quick Run exports for payroll processing.
Time logs awaiting approval from project managers in Teamwork. These are synced to the system but excluded from payroll exports until approved.
Time logs that were reviewed but require corrections. Team members must update these entries in Teamwork before they can be approved and exported.
Time logs that are not part of any approval workflow in Teamwork. These may be from older projects or projects without approval requirements.
Finance and PM teams can now filter the dashboard by approval status to view:
Use the "Approval Status" filter dropdown in the main dashboard to access these views.
Time Machine syncs time logs from Teamwork and tracks their approval status in real-time. Only logs marked as "Approved" in Teamwork are included in exports for payroll processing.
Payroll Safety: Only approved logs are exported
Quick Run and manual exports automatically filter for approved status, ensuring only finalized time entries reach Advantage payroll.
GitHub Actions runs every hour during business hours (9 AM – 6 PM EST, Monday–Friday). Incremental sync fetches only logs updated since the last sync.
Click the "Sync Now" button in the header to trigger a full sync immediately. This fetches all approved time logs regardless of last sync time.
Exports generate a .txt file with fixed-width columns formatted for Advantage's import requirements.
The Job Component field is automatically set based on each time log's billable status from Teamwork:
Each user needs three codes configured on the Users page for exports to work correctly:
6-character code identifying the employee in Advantage (e.g., "cintra","jsmith")
4-character department identifier (e.g., "pm", "dev","dsn")
10-character function/cost center code for payroll routing (e.g.,"07cs0326")
Users without codes configured will be skipped during export generation.